Privacy Notice for Job Applicants

    Data Controller
  1. As part of any recruitment process, Enisca Ltd collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use this data and about how we meet our data protection obligations.
  2. What Information does Enisca Collect?
  3. Enisca collects a range of information about you. This includes: (a) your name, address and contact details, including email address and telephone number; (b) details of your qualifications, skills, experience and employment history; (c) information about your current level of remuneration, including benefit entitlements; (d) whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; (e) information about your entitlement to work in the UK; and (f) fair employment monitoring information.
  4. We collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
  5. We may also collect personal data about you from third parties, such as references supplied by former employers.
  6. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).
  7. Why does Enisca Process Personal Data?
  8. Enisca needs to process data to assess your suitability to work at the company prior to entering into an employment contract with you. It also needs to process your data to enter into such a contract.
  9. In some cases, we need to process data to ensure that it is complying with its legal obligations. For example, we are required to collect information about your community background in order to be able to complete a fair employment return.
  10. Enisca has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
  11. Where the company relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.
  12. Enisca also processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.
  13. Where we process other special categories of data, such as information about religion or belief, this is for equal opportunities monitoring purposes.
  14. If your application is unsuccessful, Enisca will keep your personal data on file in case there are future employment opportunities for which you may be suited. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
  15. Who has Acccess to Data?
  16. Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR department, interviewers involved in the recruitment process and managers in the business area with a vacancy if access to the data is necessary for the performance of their roles.
  17. Enisca will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. The organisation will then share your data with former employers to obtain references for you and our outsourced IT providers to set up IT equipment.
  18. We will not transfer your data outside the European Economic Area.
  19. How Does Enisca Protect Data
  20. The company takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
  21. For How Long Does Enisca Keep Data?
  22. If your application for employment is unsuccessful, Enisca will hold your data on file for 12 months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 6 months for consideration for future employment opportunities. At the end of that period your data is deleted or destroyed.
  23. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
  24. Your Rights
  25. As a data subject, you have a number of rights. You can: (a) access and obtain a copy of your data on request; (b) require the organisation to change incorrect or incomplete data; (c) require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; (d) object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and (e) ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation's legitimate grounds for processing data.
  26. If you would like to exercise any of these rights, please contact the HR department.
  27. If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.
  28. What if you do not provide personal data?
  29. You are under no statutory or contractual obligation to provide data to Enisca during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
  30. You are under no obligation to provide information for equal opportunities monitoring purposes and there are no consequences for your application if you choose not to provide such information.
  31. Automated Decision-Making
  32. Recruitment processes are not based solely on automated decision-making.
Contact Details:

Enisca Ltd, Unit 18 Derryloran Industrial Estate, Sandholes Road, Cookstown.

Tel: 028 8775 7839